How to run an effective meeting

Effective meetings - preparing and conducting

How to run an effective meeting

According to the surveys, one often perceives meetings as the biggest productivity killers in the workplace. It could be a fallout of common mistakes committed by management in organizing and conducting meetings. This training aims to transform the way you ran business meetings in your company.

Training objective

  • Get essential skills in running an effective business meeting.

Training gallery

Training methods

simulation game

video training

individual exercises

discussion

presentation

Benefits of implementing the knowledge and skills acquired during the training

  • shortening the time of meetings while increasing their efficiency
  • improving participants’ concentration during gatherings thanks to better planning and conducting a meeting
  • improve participants’ contribution during meetings and preparation before meetings
  • boosting skills in moderating gatherings;
  • learning how to stay within the time frame yet still achieve the goals of the meeting
  • umiejętność wyznaczania i realizowania kluczowych dla spotkań celów;
  • improving skills in controlling the implementation of the agreements made during the get-together.
  • having a meeting standard that includes the specifics of your company and the best practices in the field.

The knowledge and skills acquired during this training course.

  • best practice in setting up and running a meeting
  • different roles during a successful meeting
  • benefits of active participation in a meeting
  • benefits of being well prepared for the meeting
  • preparing an effective meeting (each participant receives a checklist and a toolkit to plan a great gathering);
  • choosing the right participants and inviting them in a way that boosts their active participation (a ready to fill out template will be available for the participants of the training that they could use on a day-to-day basis);
  • setting up and advertising a meeting’s agenda;
  • the art of moderating assembly in a passionate yet professional manner
  • setting up a contract with participants
  • difficult situations during gatherings: handling participants that are late or behave disturbingly
  • closing up an assemblage and ensuring that there will be a successful follow-up

Training Programme:

During this module, participants take part in a simulation game. It helps to reflect on the mistakes they make. We provide best practices and tools for our participants.

Outline for module 1

  • “Anniversary meeting” – business simulation game
  • reflection (discussion)
  • how to prepare an effective meeting? – presentation
  • the toolbox for planning an effective meeting
  • planning an effective meeting in your company – implementation

During this module, we will focus on conducting effective meetings, taking decisions during meetings, summarizing findings, taking actions after the meeting, and monitoring their effects. Participants will develop anti-guides and guides in these areas, get to know expert advice, and develop an implementation plan.

Outline for module 2

  • conducting an effective meeting in practice
  • best practices in running a meeting – presentation
  • the art of moderation – implementation, video training

During this module, we will focus on difficult situations during meetings. The participants will learn which actions to take to minimize the risk of their occurrence and get to know how to handle it.

Outline for module 3

  • prophylaxis of troublesome behaviors during gatherings
  • the benefits of active participation
  • handling participants that are late or unprepared

Training course location and duration:

We can conduct this training in-person in a one or two-day variant in a hotel, training center, or at your company. We can also deliver this training as a two-day online training (2x4h) through Zoom, MS Teams, BigBlueButton, or similar software.

The recommended amount of participants

The recommended amount of participants 5 – 20 participants. In the case of smaller or larger groups, the training program may need to be modified.

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